Contract Administrator
Company: The Middlesex Corporation
Location: Meriden
Posted on: October 4, 2024
Job Description:
The Middlesex Corporation is a nationally recognized and
award-winning leader in the heavy civil construction industry.
Since 1972, the family business founded by Robert W. Pereira has
developed an extensive client and project list through its
consistent efforts to safely build America's infrastructure. The
Middlesex Corporation specializes in building and reconstructing
highways, bridges, marine, rail, and transit facilities through its
collaborative team approach and focus on core values. In addition,
Middlesex Asphalt in Central Florida is one of the largest and most
productive asphalt plants in the United States with Middlesex
Paving earning an equally solid regional presence and
reputation.
Position Summary:The Contract Administrator is responsible for
preparing, reviewing, and administering job records, generating
budgets, preparing progress payment requisitions and all associated
functions necessary to establish accurate accounting for
construction jobs.
Responsibilities:
- Comply with (and actively promote) all Safety policies and
procedures including reporting all accidents, incidents and
near-misses to ensure adherence to our Number One Core Value -
Safety first, in everything we do.
- Interact with clients, visitors, vendors, and all departments
within the company
- Receive, distribute, and process invoices received for
payment
- Prepare normal monthly or bi-weekly progress requisitions for
accounts receivable billing and subcontractor payment quantity
splits and entering all requisitions onto the accounting
system.
- Compare work quantities to date and retainage with the owners
for accuracy.
- Input change orders and back charges onto the payment
requisition.
- Review and log all payments for vendors and
subcontractors.
- Creation and maintenance of budgets.
- Set up/reconcile customers and jobs in the system.
- File job owner requisition sheets from the various
authorities.
- Maintain subcontractor files and payment requisitions.
- Prepare a monthly backlog report for the bonding company.
- Prepare partial, final lien releases, and all required notices
related to jobs and subcontractors.
- Knowledge and experience of EEO requirements for the State of
Massachusetts and Connecticut.
- Prepare daily cash journals for job related receivables and
payables.
- Knowledge of contract closeout processes with Mass DOT and
CTDOT.
- Secure all necessary approvals and ensure that standard company
procedures are followed.
Qualifications:
- Bachelor's degree in accounting or equivalent.
- Three plus years of related finance or construction
experience.
- Strong computer skills including MS Office/ Excel.
- HCSS/Viewpoint software experience is preferable.
- Minimum of 1-2 years administrative experience
- Ability to work in a high-volume department
- Communication with vendors and field personnel on a daily
basisNecessary Attributes:
- Must possess the ability to adapt to different personalities
and management styles.
- Team player with strong interpersonal skills.
- Ability to manage a team in an efficient and effective
manner.
- Self-starter with excellent verbal and written communication
skills.
- Reliance on experience and judgment to plan and accomplish
goals.
- Dedicated and hard working.
- Possess strong leadership qualities.
- Above average organizational skills.
- Strong commitment to success of all.
- Possess a strong work ethic.
- Demonstrate the upmost professionalism in how you represent
yourself.
- Show quality in everything you do.We offer our full-time and
eligible part time team members a comprehensive benefits package
that's among the best in our industry. Benefits include medical,
dental and vision plans covering eligible team members and
dependents, employee assistance programs, life insurance,
disability, top-tier 401k with matching, tuition reimbursement,
industry leading referral program, and generous paid time off.
Middlesex provides equal employment opportunities to all team
members and applicants for employment and prohibits discrimination
and harassment of any type without regard to race, color, religion,
national or ethnic origin, sex, sexual orientation, gender identity
or expression, age, disability, protected veteran status, or other
characteristics protected by law.
PI9288f5b7caf3-37248-32435584
Keywords: The Middlesex Corporation, Albany , Contract Administrator, Other , Meriden, New York
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